Privacy Policy

This privacy policy (the ‘Privacy Policy’) is intended for:

• our potential, current, and former employees;
• potential suppliers who are natural persons (such as freelancers) or the representatives or contacts of our potential suppliers who are legal entities; and
• visitors to our website and any third parties who follow our business, such as analysts and individuals who have subscribed to our newsletters.

This policy does not apply to information processed about legal entities.

You are receiving this Privacy Policy because Vitaminalia BV processes information about you that includes ‘personal data’, and Vitaminalia BV attaches great importance to the protection of your personal data and privacy.

Vitaminalia BV is responsible for processing your personal data, as Vitaminalia BV decides why and how they are processed and therefore acts as the ‘data controller’. In this Privacy Policy, the words ‘we’, ‘us’, ‘our’, and ‘ours’ refer to Vitaminalia BV.

As of May 25, 2018, the revised rules on data protection in the European Union, according to the General Data Protection Regulation (the ‘GDPR’), apply to Vitaminalia BV, and Vitaminalia BV will comply with them, and this Privacy Policy is effective.

In line with our commitment to protect your personal data, we want to inform you openly and explain:

• why and how Vitaminalia BV collects, uses, and stores your personal data; and
• what your rights and our obligations are in the context of that processing.

What kind of personal data do we collect?

We collect basic identification information about all natural persons with whom we have contact, such as your name, title, job title, company name, email and/or postal address, and landline and/or mobile phone number.

This information may be provided directly by you, communicated to us by the legal entity for which you work (e.g., if you are the contact person designated by your employer as the administrator of relationships with Vitaminalia BV), provided to us by one of our service providers (such as financial institutions or recruitment agencies), or obtained from publicly available sources (such as profiles on social media).

Potential, current, and former employees

Regarding potential, current, and former employees, we may also collect the following information:

• additional identification data (such as date and place of birth, nationality, identity card or passport number and a copy of the identity card, emergency contact person);
• family information (such as marital status, number of children and their date of birth, family composition, and employment status of the partner);
• data about your education and experience (such as work and training history, other information from CVs, professional qualifications, and experience);
• other data in the context of your recruitment (such as information you provided during the interview, a handwritten text for personality assessment based on your handwriting, notes and comments made during the recruitment process);
• data about your position (such as job title and employee number, direct supervisor and subordinates, date of hire/promotion/job change, work schedule, performance evaluations, language skills);
• data about your remuneration (such as salary level and amount, number of years of experience, bonus, shares, options, expense data, insurance and other benefits, pension rights, and information about your bank account);
• data in the context of social security (such as your tax status and social security status, insurance information, disabilities, attendance information including periods of sickness or career breaks);
• electronic identification data (such as usernames, passwords, IP address, badge number, data about the use of computer tools, online identification tools and cookies, professional email address of Vitaminalia BV and the unique code that identifies the expense account of each employee, sound or image recordings such as from surveillance cameras or voice messages);
• the information necessary to compile the lists of insiders required by Belgian law (according to the template drawn up by the FSMA);
• your photo; and
• more generally, information about the activities you perform in the course of your work at Vitaminalia BV.

(Representatives of) suppliers

Regarding (representatives of) suppliers, we may also collect the following information:

• electronic identification data when necessary to deliver products or services to our company (such as usernames, access rights, passwords, badge numbers, IP addresses, online identification tools and cookies, log files, access and connection times, image or sound recordings such as photos for badges, images from surveillance cameras, or voice messages); and
• for natural persons acting as suppliers or service providers: financial information (such as data about bank accounts, invoices, and contracts) and information about the contract (such as type of agreement, parties, and duration).

Visitors to our website and all third parties who follow our business, such as analysts and individuals who have subscribed to our newsletters.

Regarding visitors to our website and all third parties who follow our business, such as analysts and individuals who have subscribed to our newsletters, we may also collect the following information:

• electronic identification data (such as fields in the http header, IP address, identification data from the browser, information about the location of hardware and software if available);
• information about your browser and device (such as internet access provider, type and version of your browser, operating system and platform, screen resolution, manufacturer and model of your device);
• information you provide when signing up for one or more newsletters (such as address, profile, and interest in one or more newsletters);
• data collected through cookies, code on the website, and the web beacons