Privacy Policy - Vitaminalia Equestrian Supplements for horses!

This privacy policy (the ‘Privacy Policy’) is intended for:

  • our potential, current, and former employees;
  • potential suppliers who are natural persons (such as freelancers) or the representatives or contacts of our potential suppliers who are legal entities; and
  • visitors to our website and any third parties who follow our business, such as analysts and individuals who have subscribed to our newsletters.

This policy does not apply to information processed about legal entities.

You are receiving this Privacy Policy because Vitaminalia BV processes information about you that includes ‘personal data’, and Vitaminalia BV attaches great importance to the protection of your personal data and privacy.

Vitaminalia BV is responsible for processing your personal data, as Vitaminalia BV decides why and how they are processed and therefore acts as the ‘data controller’. In this Privacy Policy, the words ‘we’, ‘us’, ‘our’, and ‘ours’ refer to Vitaminalia BV.

As of May 25, 2018, the revised rules on data protection in the European Union, according to the General Data Protection Regulation (the ‘GDPR’), apply to Vitaminalia BV, and Vitaminalia BV will comply with them, and this Privacy Policy is effective.

In line with our commitment to protect your personal data, we want to inform you openly and explain:

  • why and how Vitaminalia BV collects, uses, and stores your personal data; and
  • what your rights and our obligations are in the context of that processing.

What kind of personal data do we collect?

We collect basic identification information about all natural persons with whom we have contact, such as your name, title, job title, company name, email and/or postal address, and landline and/or mobile phone number.

This information may be provided directly by you, communicated to us by the legal entity for which you work (e.g., if you are the contact person designated by your employer as the administrator of relationships with Vitaminalia BV), provided to us by one of our service providers (such as financial institutions or recruitment agencies), or obtained from publicly available sources (such as profiles on social media).

Potential, current, and former employees

Regarding potential, current, and former employees, we may also collect the following information:

  • additional identification data (such as date and place of birth, nationality, identity card or passport number and a copy of the identity card, emergency contact person);
  • family information (such as marital status, number of children and their date of birth, family composition, and employment status of the partner);
  • data about your education and experience (such as work and training history, other information from CVs, professional qualifications, and experience);
  • other data in the context of your recruitment (such as information you provided during the interview, a handwritten text for personality assessment based on your handwriting, notes and comments made during the recruitment process);
  • data about your position (such as job title and employee number, direct supervisor and subordinates, date of hire/promotion/job change, work schedule, performance evaluations, language skills);
  • data about your remuneration (such as salary level and amount, number of years of experience, bonus, shares, options, expense data, insurance and other benefits, pension rights, and information about your bank account);
  • data in the context of social security (such as your tax status and social security status, insurance information, disabilities, attendance information including periods of sickness or career breaks);
  • electronic identification data (such as usernames, passwords, IP address, badge number, data about the use of computer tools, online identification tools and cookies, professional email address of Vitaminalia BV and the unique code that identifies the expense account of each employee, sound or image recordings such as from surveillance cameras or voice messages);
  • the information necessary to compile the lists of insiders required by Belgian law (according to the template drawn up by the FSMA);
  • your photo; and
  • more generally, information about the activities you perform in the course of your work at Vitaminalia BV.

(Representatives of) suppliers

Regarding (representatives of) suppliers, we may also collect the following information:

  • electronic identification data when necessary to deliver products or services to our company (such as usernames, access rights, passwords, badge numbers, IP addresses, online identification tools and cookies, log files, access and connection times, image or sound recordings such as photos for badges, images from surveillance cameras, or voice messages); and
  • for natural persons acting as suppliers or service providers: financial information (such as data about bank accounts, invoices, and contracts) and information about the contract (such as type of agreement, parties, and duration).

Visitors to our website and all third parties who follow our business, such as analysts and individuals who have subscribed to our newsletters.

Regarding visitors to our website and all third parties who follow our business, such as analysts and individuals who have subscribed to our newsletters, we may also collect the following information:

  • electronic identification data (such as fields in the http header, IP address, identification data from the browser, information about the location of hardware and software if available);
  • information about your browser and device (such as internet access provider, type and version of your browser, operating system and platform, screen resolution, manufacturer and model of your device);
  • information you provide when signing up for one or more newsletters (such as address, profile, and interest in one or more newsletters);
  • data collected through cookies, code on the website, and the web beacons

What are your rights and how can you exercise them?

Your rights

You have the right to access the personal data that Vitaminalia BV processes about you as outlined in this policy. If you believe that the data we hold about you is incorrect or incomplete, you can also request for it to be corrected. Vitaminalia BV will rectify such data as soon as possible.

You also have the right to:

  • Request the erasure of your personal data;
  • Request that the processing of your personal data be restricted;
  • Withdraw your consent if Vitaminalia BV has obtained your consent for the processing of personal data (without affecting the lawfulness of processing based on consent before its withdrawal);
  • Object to the processing of your personal data for direct marketing purposes; or
  • Object to the processing of your personal data for other purposes in certain cases where Vitaminalia BV processes your personal data based on a legal basis other than your consent.

Vitaminalia BV will assess and execute such requests, withdrawals, or objections in accordance with applicable data protection rules.

Additionally, you also have the right to data portability. This means the right to receive the personal data you provided to Vitaminalia BV in a structured, commonly used, and machine-readable format and to request that this personal data be transmitted to a third party, without hindrance from Vitaminalia BV, provided that your own duty of confidentiality is respected.

Exercising your rights

If you have any questions or wish to exercise the above rights, you can send an email to [email protected] or send a letter, addressed to Vitaminalia BV, Broekstraat 78a, 9220 Hamme, including a scan of your identity card for identification purposes, with the understanding that we will only use this data to verify your identity and will not retain the scan after verification is completed. Please ensure that when you provide us with such a scan, you make your photo and national registration number or similar number unrecognizable on the scan.

If you are dissatisfied with how we process your personal data, you can send an email to [email protected] or send a letter, addressed to Vitaminalia BV, Broekstraat 78a, 9220 Hamme, and we will investigate your complaint.

In addition to the above rights, you also always have the right to lodge a complaint with the relevant data protection authorities.

Changes to this policy

This policy may be amended. Any future changes or expansions to the processing of personal data as described in this policy that affect you will be communicated to you via an appropriate channel, depending on how we usually communicate with you.

(1) Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation or ‘GDPR’).

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